Legal Admin Assistant

Duties and Responsibilities



Legal and Compliance Administration

• Collaborate with Legal & Compliance Officer to perform the following tasks
• Assist reviewing legal documents, processing the signing procedures, and maintaining the proper storage of legal documents.
• Compile and prepare registration documents for various legal processes.
• Perform checks for various stakeholders, ensuring compliance with regulatory requirements.
• Prepare documents requested under investment-related agreements.

Corporate secretarial administration

• Schedule and set/finalize agendas for Board of Directors/Committee meetings/Board Offsites.
• Coordinate and communicate effectively with Board members.
• Assist preparing accurate minutes for Board of Directors/Committees/ Shareholders' meetings.
• Confirm and obtain necessary approvals as per the Table of Authorities of Gojo and ensure compliance with reserved matters outlined in shareholders' agreements.
• Project Lead for Shareholder Meetings
• Gather information, plan and manage contents and logistics, and organize Q&A for shareholder meetings.

Position Requirements

• 3+ years of relevant experience. Certified judicial scrivener and/or paralegal experience at a law firm are is a plus
• A commitment to overcome obstacles in order to deliver high-quality results under time constraints.
• Proficiency in English and native in Japanese
• Literacy in MS Office and/or Google spreadsheet