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Privacy Policy

This Privacy Policy describes the personal information that Specialized Group K.K. (“Specialized Group”) collects, and how we use that information. If you have any questions or comments about our Privacy Policy, please email us at contact_us@specialized-group.com

Personal information that we collect

In the course of your dealings with Specialized Group, you may provide us with personal information, including your first name, middle name, surname, workplace address, home address, personal and work telephone and mobile phone numbers, facsimile numbers, email address, job title and function, profession, supervisors, department, business unit and location, educational and professional history, areas of practice, biographical information, licenses, references, bank account details, credit card information, tax identification number and other information required for billing and payment, events or interviews attended, placement information, and photographs. If you contact us by email, telephone, facsimile, post, social media or any other form of communication, we may keep a record of your contact information and correspondence.

Non-personal information that we collect

We may use cookies to collect non-personally identifiable information in connection with our websites at www.specialized-group.com (the "Site"). The Site gathers data to track users’ actions. We collect non-personally identifiable information such as the name of your internet service provider, the IP address of the computer you are using, the type of browser software and operating system in use, the date and time you access our site, the URL from which you accessed our site (if any), and other similar usage-related information. We combine your information with data collected from other users to assist us in improving our site's content and services.

How we use your personal information

We use personally identifiable information to provide candidates with information regarding job openings; assess and evaluate the candidate for suitability for future placement; upload or build a resume; provide corporate clients requesting our services with information regarding potential candidates; provide candidates and corporate clients information regarding events and services available through Specialized Group; perform accounting activities such as billing and payment; correspond with corporate clients and candidates regarding placement, billing, and payment; respond to inquiries from corporate clients and candidates; develop and improve our search services; and collect and disclose demographics and other statistical information regarding our candidates, placement activities, and results.

We currently do not sell personally identifiable information to third parties; however, we may do so in the future. You may request that Specialized Group not engage in or otherwise cease such provision to third parties at any time by contacting us at contact_us@specialized-group.com

Transparency

When personal information regarding candidates is shared with our corporate clients for the purposes indicated in the section above, the method of the disclosure may be by in-person contact, telephone, facsimile, mail, email, social media, or other online means. Candidates’ personal information to be shared with our corporate clients include all information submitted to Specialized Group by the candidate in his or her resume, as well as information that Specialized Group may add regarding our assessment of the candidate. A candidate may request that we cease providing his or her information to our corporate clients at any time and that Specialized Group no longer contacts him or her regarding job openings. (Please refer to Choice.)

Notwithstanding any of the foregoing, we may provide personal information to certain delegates (including their employees, contractors, agents, and designees) or third-party service providers to the extent necessary to enable them to perform certain administrative functions or provide products and services on our behalf. These functions include photocopying, mailing, printing, and website-related services (e.g., web hosting, website-related services, and features, or maintenance services); products and services include accounting, tax and legal services, translation/interpretation services, benefits administration, and payroll services. We also may disclose personal information to any third party if we believe that we are required to do so by applicable law.

Please also note that, even without your consent, Specialized Group may use some of your personal information where it is legally permitted to do so.

Choice

Please contact contact_us@specialized-group.com to request disclosure of your personal information or correction, amendment, or (where appropriate) deletion of inaccurate information. Please note that Specialized Group may not disclose personal information where such non-disclosure is consistent with applicable law.

You may request that Specialized Group does not transfer your personal information to third parties at any time (except for delegates, service providers, and otherwise as legally permitted) and that Specialized Group stop contacting you regarding job openings.

You may request that Specialized Group cease the use of your personal information on the grounds that such personal information was used (including the provision of held personal information to a third party) or acquired in violation of Japanese law.

Complaints

When we receive formal written complaints, we will contact the person who made the complaint to follow up. We attempt to resolve any complaints regarding the transfer of personal information with our users directly. If you have any complaints, please contact us at contact_us@specialized-group.com

Information security

Specialized Group will take the appropriate legal, organizational, and technical measures to protect personal information consistent with applicable laws regarding the protection of personal information.

Links

Our Site contains links to other websites and services. Please be aware that we are not and cannot be responsible for the privacy practices of third-party websites.

Mailing list 

The personal information we collect allows us to keep you posted on Specialized Group’s newest announcements, updates, and upcoming events. If you do not want to be on our mailing list, you can opt out anytime by emailing social@specialized-group.com or by unsubscribing via the link provided in our newsletters.

Changes

Our Privacy Policy may change from time to time. We will post any privacy policy changes on this page. Please review its terms regularly.