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Legal Admin Assistant

Job Details

Location: Japan
Salary: Negotiable
Job Type: Permanent
Specialization: Office Support & Administration, Legal & Compliance
Reference: BBBH46979_1704943418

Duties and Responsibilities

Legal and Compliance Administration

  • Collaborate with Legal & Compliance Officer to perform the following tasks
  • Assist reviewing legal documents, processing the signing procedures, and maintaining the proper storage of legal documents.
  • Compile and prepare registration documents for various legal processes.
  • Perform checks for various stakeholders, ensuring compliance with regulatory requirements.
  • Prepare documents requested under investment-related agreements.

Corporate secretarial administration

  • Schedule and set/finalize agendas for Board of Directors/Committee meetings/Board Offsites.
  • Coordinate and communicate effectively with Board members.
  • Assist preparing accurate minutes for Board of Directors/Committees/ Shareholders' meetings.
  • Confirm and obtain necessary approvals as per the Table of Authorities of Gojo and ensure compliance with reserved matters outlined in shareholders' agreements.
  • Project Lead for Shareholder Meetings
  • Gather information, plan and manage contents and logistics, and organize Q&A for shareholder meetings.

Position Requirements

  • 3+ years of relevant experience. Certified judicial scrivener and/or paralegal experience at a law firm are is a plus
  • A commitment to overcome obstacles in order to deliver high-quality results under time constraints.
  • Proficiency in English and native in Japanese
  • Literacy in MS Office and/or Google spreadsheet

If this position is not ideal for you, but you are looking for a new opportunity,please contact us to discuss your options.

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