Executive Assistant to GM

Executive Assistant and Administrative roles

・ Manage GM's day-to-day schedule by Outlook calendar and coordinate internal/external meetings
・ Closely work with Japan executives Team and organize meeting agenda as well as take minutes for weekly meeting
・ Handle approval procedure for internal requests
・ Assist GM with business report and desk research
・ Provide transportation support (English to/from Japanese)
・ Filling, organizing documents and prepare presentation materials
・ Arrange domestic/overseas business travel with making out travel itinerary as necessary
・ Arrange regular internal group meetings and prepare presentation materials
・ Arrange translator by working with internal/external stakeholders
・ Prepare and process expense report by Concur
・ Provide overall support for oversea visitors and partner with travel agencies/ hotels/ restarurants for most cost-effective arrangements

Other ad-hoc rolls
・ Support planning and organizing corporate events in coordination with Japan executives Team
・ Perform ad hoc cross functional thematic project work to provide GM office's point of view - ex.) Concur implementation/support desk, T-E-A-M task force
・ All other duties assigned by supervisor

QUALIFICATIONS

**Native(level)Japanese with fluency in English

・ Over 5 years of EA experience and has support non-Japanese executive
・ Strong organizational and time management skills
・ Must be open-minded with interpersonal skills
・ High level ability of keeping confidentiality
・ Impeccable attention to detail