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Executive Assistant for Managing Director and its team member

Job Details

Location: Japan
Salary: Negotiable
Job Type: Permanent
Specialization: Office Support & Administration, Human Resources, Banking
Reference: BBBH41973_1668582080

What You will...

- Position reports to Head of department with responsibility for supporting entire team

  • Responsible for department's administration
    - Respond to and direct as appropriate telephone calls from outside
    - Schedule/reschedule meetings and book meeting rooms and arrange guest registrations
    - Handle general administration duties including maintaining office equipment, processing bills and invoices, travel arrangement etc.
    - Updating business plans and other department-related submissions
  • Work for Head of department's on meeting scheduling, visitor scheduling and provide support for general department administration
  • Support team on regular activities and ad-hoc special projects
    - Media monitoring and press clipping
    - Sending research reports at the request of reporters
    - Help arrange logistics for internal/external events
    - Administrative assistance for the Japan CSR Committee

Qualifications

- Have strong sense of ownership

- Pay maximum attention to details

- English proficiency - intermediate level of reading/writing/speaking

- Be flexible and proactive, and demonstrate willingness to help other members

- Predict needs and take appropriate actions with minimum supervisions

- Organized and capable of multi-tasking to meet deadlines

- Possess reasonable IT/computer skills to work efficiently (e.g. Excel, PPT, web publishing).

If this position is not ideal for you, but you are looking for a new opportunity,please contact us to discuss your options.

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