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Office Manager / オフィスマネジャー

Job Details

Location: Japan
Salary: Negotiable
Job Type: Permanent
Specialization: Office Support & Administration
Reference: BBBH44595_1685689885

Role Summary
This role will play a key role in the smooth day-to-day running of the Tokyo office. You will need to be highly organized and well-disciplined, self-motivated and proactive with a professional manner, and have strong interpersonal and administration skills. This role will suit someone who enjoys being a valued member of the team. You will have one direct report, and are responsible for coordinating the duties amongst you to ensure a smooth running of the office.


What you'll be doing

  • Working closely with the Managing Director, you will deliver a high level of office administration support for the smooth and efficient running of the Tokyo office.
  • A key point of contact, you will handle all routine administrative matters in the department including receiving guests and dealing with enquiries/escalating where needed, opening and distributing post, organizing couriers, filing and archiving, processing departmental expenses and invoices.
  • Monitor emails and ensure they are dealt with, in a professional and efficient manner, escalating where needed.
  • Be professional, efficient and courteous at all times.
  • Coordinate and schedule meetings, organize meeting rooms, and circulate agendas etc.
  • Arrange and book travel (including flights, accommodation, visas, itineraries etc.) for members of the office.
  • Order stationery, merchandise and supplies for the office.
  • Liaise with the landlord for the office building, as well as telephone companies and other third-party service providers to the office, for various matters including contract renewals.
  • Work alongside and collaborate with global colleagues including London HR.
  • Prepare employment contracts for new starters, ensuring electronic employee files and all documentation is completed to a high standard and filed accordingly.
  • Prepare and issue other employee documentation needed including probation, salary letters, internal transfers, change in roles, leavers etc.
  • Additional / ad hoc duties as required to meet the needs of the business.

Requirements

  • Strong office administration experience
  • Previous HR experience (preferable)
  • Highly organized and able to use initiative
  • Able to adapt quickly to changes, handle multiple tasks, and prioritize to meet deadlines
  • Strong attention to detail and good problem-solving skills
  • Self-motivated with a proactive and willing approach
  • Able to work calmly under pressure
  • Good MS Office skills (outlook, word, excel and PowerPoint)
  • Able to exercise discretion and uphold confidentiality
  • Professional and strong work ethic
  • Fluency in English, both written and verbal

Expired Job

Sorry, this job is no longer available

Expired job

Sorry, this job is no longer available.

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