Purpose of the Position
He/She is in charge of all the general admin matters including HR admin, Labor admin, office management, and secretary work.
His/Her primary target is to ensure smooth back-office operation and enable a comfortable office and working environment to allow colleagues to focus on their core business and create a comfortable working environment.
Key Duties and Responsibilities
- General affairs area
- Signature arrange and saving BoD and Committee meetings
- Prepare the office environment
2. HR and Labor area
- Coordinate with Labor and Social Security Attorney (社労士) to monitor labor related admins
- Recruiting interview settings with Japanese agents
- Schedule internal meetings
- Account management related to hiring and resignation
- Arranging trips and company offsite, including obtaining a business trip visa
3.Legal admin area
- Manage KYC process on vendors prior to signing contracts
- Assistance in the preparation of documents required by group companies and investors (Notarization, Due Diligence, etc.)
- Assistance in the preparation of documents for registration / 登記
- Preparation of documents requested by investors (For seal certificate / 印鑑証明書, copy of register / 登記簿謄本, etc.)
- Signature arrange and saving contracts proceed based on legal Flow
4.Secretary area:
- Responding to various inquiries. Quickly connect to the right person if necessary
- Schedule management support
Requirements
- Be passionate, aspirational, and highly motivated to commit to the goal achievement even in difficult situation
- Strong skills to manage various administrative tasks in a timely manner
- Strong interpersonal and communication skills
- Experience in working with international colleagues/counterparts
- Native in Japanese, Fluency in English
Preferred Skills, Knowledge and Experience
- A Bachelor's degree or greater
- A minimum of 5 years of working experiences in the area of Labor, Admin, Office management, or Hospitality including airlines
- Strong plus if you have a certificate as a Labor and Social Security Attorney (社労士)
Expired Job
Sorry, this job is no longer available