Office Manager

Regular Responsibilities:

• Oversee and manage all administrative duties in the office
• Organise business travel arrangements
• Coordinate with external vendors, office building company in a timely manner
• Ensure office stationary supplies are maintained
• Point person for maintenance, mailing, shipping, equipment, bills, and errands
• Provide general support to visitors
• Maintain electronic and paper records ensuring information is organised and easily accessible
• Answering phones and routing calls to the correct person or taking message
• Provide general administrative support including calander management and expense report for Managing Director
• Employee onboarding/offboarding process
• Support VISA renewal and application for foreign employees
• Attendance/Vacation management

Key Qualifications:

• More than 5 years of Office Managr or similar role at small (10-50 ppl) company
• Fluent English & Native level Japanese language skills (verbal and written)
• Excellent communication skills
• Strong organisation skill with a problem-solving attitude
• Self-motivated and proactive personality
• Experience in working with Word, Excel, and PowerPoint
• Experience Executive Assistant / Personal Assistant is a plus