Executive Assistant to CEO

The company is looking for an experienced bilingual Executive Assistant who is smart, quickly adapting, and psychologically robust.

The job is to support non-Japanese CEO on both personal and business level.
The Executive is very passionate about the work but will have many tasks they would like to get help with.
Responsibilities :

Business related tasks

• Arranging meetings and interviews
• Communicate with : immigration office, lawyers, tax advisors (税理士), social insurance labor consultant (社労士）on behalf of the Executive
• Organising travel and itineraries
• Organising and planning meetings
• Conducting or preparing any research that the Executive requires
• Arranging a delivery
• Submitting documents
• Various ad hoc requests

Personal tasks

• Speaking with a renovation company
• Emailing a car-service
• Communicating with a personal lawyer and housekeeper
• Providing internet research in Japanese

Tasks listed above don't require a deep understanding of any particular field but rather require finding the right people to delegate to and the ability to find information.

Qualifications:

• Native Japanese with fluency in English
• Prior work experience as a Personal Assistant, Executive Assistant or Office Manager related job experience performing personal assistant duties
• Excellent interpersonal skills and time management skills
• Ability to work independently but also a team player