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Job Details
| Location: | Tokyo |
| Salary: | Competitive |
| Job Type: | Permanent |
| Specialization: | Industrial & Manufacturing, Office Support & Administration |
| Reference: | 56470 |
We are looking for a proactive and detail-oriented Executive Assistant to support our clients Legal departments in Tokyo. This role offers a flexible hybrid working setup, allowing you to manage your time effectively without fixed hours. You will be part of a dynamic, multinational team, helping with important legal and corporate tasks in a company that values innovation and employee well-being.
Key Responsibilities:
- - Provide administrative support to managers and team members in the Legal & BCR departments.
- - Prepare and distribute legal documents, letters, and reports accurately and on time.
- - Organize meetings and teleconferences, coordinating schedules and arranging accommodations and refreshments.
- - Plan and book travel and accommodations for department managers.
- - Manage expense reports and vendor invoices with specialized software.
- - Organize and maintain electronic and paper files, ensuring data integrity and compliance.
- - Assist with special projects and department events.
Qualifications:
- - At least 5 years of experience in an administrative or executive assistant role.
- - Proficient in English (business level, TOEIC 800+ preferred) and fluent in Japanese.
- - Strong problem-solving skills and discretion in handling tasks.
- - Excellent interpersonal skills for effective communication with stakeholders.
- - Familiarity with database management and administrative tasks in a legal setting.
If this position is not ideal for you, but you are looking for a new opportunity,please contact us to discuss your options.