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Executive Assistant(Financial Background required)

Job Details

Location: Japan
Salary: Negotiable
Job Type: Permanent
Specialization: Human Resources, Alternative Investment Management
Reference: BBBH41588_1670398436

Things to do but not limited to...

  • Complete a broad variety of administrative tasks for the Head of Japan, including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that may be sensitive or confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Plan, coordinate, and ensure the schedule is followed and respected
  • Serve as the "gatekeeper," creating appropriate flexibility to allow for direct access to the executive's time and office
  • Redirect, prioritize, and follow up on incoming issues and concerns addressed to the Head of Japan, including those of a sensitive or confidential nature and determine the appropriate course of action, referral, or response


  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with employees
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Languages: Japanese, English
  • 5-10 years' experience supporting C-Level Executives
  • Prior experience working in a global organization and managed global stakeholders
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Zoom and Webex

If this position is not ideal for you, but you are looking for a new opportunity,please contact us to discuss your options.

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