Executive Assistant(Financial Background required)

Things to do but not limited to...

• Complete a broad variety of administrative tasks for the Head of Japan, including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that may be sensitive or confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Plan, coordinate, and ensure the schedule is followed and respected
• Serve as the "gatekeeper," creating appropriate flexibility to allow for direct access to the executive's time and office
• Redirect, prioritize, and follow up on incoming issues and concerns addressed to the Head of Japan, including those of a sensitive or confidential nature and determine the appropriate course of action, referral, or response

Requirement

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with employees
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Languages: Japanese, English
• 5-10 years' experience supporting C-Level Executives
• Prior experience working in a global organization and managed global stakeholders
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Zoom and Webex