Bilingual Receptionist

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office
• Direct guests to the appropriate person(s) and meeting rooms
• Accept orders from guests, serving drinks, by coordinating with cafeteria staff
• Manage the booking and tidiness of conference rooms and waiting area
• Handle incoming mails, express deliveries and couriers, etc.
• Answering phone calls & general enquiries
• Manage office access cards for employees and visitor badges for guests
• Manage office replenishment for stationery and pantry supplies, etc.
• Assist Administration Manager and Office Administrator with general admin duties, including but not limited to expense report update, equipment maintenance, office cleaning, caring plants, etc.
• Handle clerical receptionist duties such as filing, photocopying, transcribing and faxing, etc. as required
• Onsite support to corporate events and office activities as required
• Perform ad-hoc assignments and projects from time to time

Expected Skills and Qualifications:

• Native Japanese & proficient English language skills
• Proficient MS Office skills (Outlook, Word, Excel (mainly for Admin expenses tracking))
• Pleasant personality, effective communication and interpersonal skills
• Highly self-motivated, proactive, organized, detailed, well-balanced, and capable of managing time and multitasks' workload, and prioritizing tasks in a fast-paced environment
• Team-worker, initiative-taker and quick-learner
• 2 - 3 years of Receptionist / General Affairs staff / Administrative Assistant / Group Assistant experience in Financial Services sector would be a plus
• Experience in Hospitality or Service-oriented sector (e.g. Hotel, Service Office, Airport service counter, Travel agency, etc.) would also be a plus