Banner Default Image

Urgent - Office Manager

Job Details

Location: Japan
Salary: ¥7000000 - ¥10000000.00 per annum
Job Type: Permanent
Specialization: Asset Management
Reference: BBBH44290_1684204877

This is a standalone Office Manager role at a very stable global Investment Management company. You will be a key person in the office to take care of all the administrative duties, as well as providing an excellent support to the management team.
* This is an office based role


1. Office Administration:

 Manage all office administrative matters in terms of general affairs including setting and maintenance of facility and infrastructure.
 Liaise with relevant departments or offices overseas
 Interface with the office management dept. of the building owner.
 Responsible for fire prevention, health and safety
 Manage all purchasing matters e.g. selection and maintenance of vendors, service providers, etc.
 Manage vendors and their contracts, such as security guard and cleaning company
 Ordering stationery and IT equipment
 Organizing induction programs and IT settings for new employees
 Reception duties as required.

2. Management Support:
 Responsible for maintaining/updating organization charts and other relevant management documents
 Responsible for organizing company events and conferences
 Managing budgets, finances, and financial reports to propose cost-effective solutions
 Implementing and maintaining procedures/office administrative systems
 Assisting the organization's HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents.
 Identify and communicate any matters related to office management with management and employees and provide them with necessary training (e.g. evacuation training, ED&I training)
 Assist Managing Director and senior management in the planning of client entertainment, business trips, visitor arrangements, meeting arrangements.
 Checking budget and expenses and act as advocate for expense savings initiatives
 Coordinate and assist with ad hoc projects
 Help senior managers through maintaining an appropriate office environment


 Native Japanese with strong English communication skill
 10 + years Office Management experience
 Technical skills in relevant software and applications such as Microsoft Office, database management systems, and project management tools
 Highly developed organizational and coordination skills
 Communicate effectively to facilitate smooth and clear relationships among team members, stakeholders, and clients
 Ability to manage priorities and focus on deadlines
 Excellent negotiation and communications skills (written and oral)
 Self-confident and an ability to adapt to change and be flexible in all situations

Expired Job

Sorry, this job is no longer available

Expired job

Sorry, this job is no longer available.

Similar Roles