|Salary:||¥7000000 - ¥10000000.00 per annum|
This is a standalone Office Manager role at a very stable global Investment Management company. You will be a key person in the office to take care of all the administrative duties, as well as providing an excellent support to the management team.
* This is an office based role
1. Office Administration:
Manage all office administrative matters in terms of general affairs including setting and maintenance of facility and infrastructure.
Liaise with relevant departments or offices overseas
Interface with the office management dept. of the building owner.
Responsible for fire prevention, health and safety
Manage all purchasing matters e.g. selection and maintenance of vendors, service providers, etc.
Manage vendors and their contracts, such as security guard and cleaning company
Ordering stationery and IT equipment
Organizing induction programs and IT settings for new employees
Reception duties as required.
2. Management Support:
Responsible for maintaining/updating organization charts and other relevant management documents
Responsible for organizing company events and conferences
Managing budgets, finances, and financial reports to propose cost-effective solutions
Implementing and maintaining procedures/office administrative systems
Assisting the organization's HR and finance functions by keeping personnel records up to date, arranging interviews and updating financial documents.
Identify and communicate any matters related to office management with management and employees and provide them with necessary training (e.g. evacuation training, ED&I training)
Assist Managing Director and senior management in the planning of client entertainment, business trips, visitor arrangements, meeting arrangements.
Checking budget and expenses and act as advocate for expense savings initiatives
Coordinate and assist with ad hoc projects
Help senior managers through maintaining an appropriate office environment
Native Japanese with strong English communication skill
10 + years Office Management experience
Technical skills in relevant software and applications such as Microsoft Office, database management systems, and project management tools
Highly developed organizational and coordination skills
Communicate effectively to facilitate smooth and clear relationships among team members, stakeholders, and clients
Ability to manage priorities and focus on deadlines
Excellent negotiation and communications skills (written and oral)
Self-confident and an ability to adapt to change and be flexible in all situations
If this position is not ideal for you, but you are looking for a new opportunity,please contact us to discuss your options.