Regular Responsibilities:
- Oversee and manage all administrative duties in the office
- Organise business travel arrangements
- Coordinate with external vendors, office building company in a timely manner
- Ensure office stationary supplies are maintained
- Point person for maintenance, mailing, shipping, equipment, bills, and errands
- Provide general support to visitors
- Maintain electronic and paper records ensuring information is organised and easily accessible
- Answering phones and routing calls to the correct person or taking message
- Provide general administrative support including calander management and expense report for Managing Director
- Employee onboarding/offboarding process
- Support VISA renewal and application for foreign employees
- Attendance/Vacation management
Key Qualifications:
- More than 5 years of Office Managr or similar role at small (10-50 ppl) company
- Fluent English & Native level Japanese language skills (verbal and written)
- Excellent communication skills
- Strong organisation skill with a problem-solving attitude
- Self-motivated and proactive personality
- Experience in working with Word, Excel, and PowerPoint
- Experience Executive Assistant / Personal Assistant is a plus