Regular Responsibilities: Oversee and manage all administrative duties in the officeOrganise business travel arrangementsCoordinate with external vendors, office building company in a timely mannerEnsure office stationary supplies are maintainedPoint person for maintenance, mailing, shipping, equipment, bills, and errandsProvide general support to visitorsMaintain electronic and paper records ensuring information is organised and easily accessibleAnswering phones and routing calls to the correct person or taking messageProvide general administrative support including calander management and expense report for Managing DirectorEmployee onboarding/offboarding processSupport VISA renewal and application for foreign employeesAttendance/Vacation managementKey Qualifications: More than 5 years of Office Managr or similar role at small (10-50 ppl) companyFluent English & Native level Japanese language skills (verbal and written)Excellent communication skillsStrong organisation skill with a problem-solving attitudeSelf-motivated and proactive personalityExperience in working with Word, Excel, and PowerPointExperience Executive Assistant / Personal Assistant is a plus