EA to Non-Japanese Director (Financial Services)

The Executive Assistant provides a full spectrum of secretarial and administrative support to the Director. This is a hands-on role which requires good communication and interpersonal skills, organization, and attention to detail.

Key Responsibilities

• Provide a full spectrum of professional secretarial and administrative support to the Director
• Pro-active support to internal visitors to the office and organizing local calendars during the visit
• Organize internal and external meetings
• Handle business correspondence, confidential documents and administrative duties in a professional manner
• Coordinate with internal and external stakeholders proactively
• Office stationery and merchandise inventory management
• Provide ad-hoc and general support when necessary

Key Qualifications

• Minimum 5 years of secretarial and administrative experience in financial services field (Must have)
• Native level Japanese and excellent command of written and spoken English
• Experience managing complex travel schedules with frequent last-minute changes
• Proficient in the use of MS Office tools (including Microsoft Word, Excel, Outlook, and PowerPoint)
• Strong interpersonal skills
• Strong sense of ownership
• Ability to work well under pressure
• Strong organization and time management skills
• Creative problem solver with a strong ability to multi-task

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