Executive Assistant to non-Japanese CEO

Responsibilities

Executive Assistant duties:

• Scheduling - Managing CEO's calendar

• Meetings and calls - Setting up among Executives

• Travel arrangements - Preparing travel coordination to make it smooth CEO's business trip
  
  
• Expense Reports - Preparing CEO's monthly expense report
  
  
• Legal Document - Preparing CEO's signature
  
  
• Telephone - Answer phone calls for CEO or office
  
  
• Filing - Organize and maintain the office & CEO's filing system

Event Management duties:

• Overseas guest management
  
  
• Corporate event management - attending event with CEO, providing casual interpretation

Office Administration duties:

• Office gadgets and applications - e.g. e-calendars, copy machines, call & video call set up, global online video conference

• Reception - Welcome visitors for CEO and office

• Corporate car management - Corporate driver's schedule and car maintenance

• Perform a variety of ad hock administrative tasks

Personal Assistant duties:

• Maintain personal banking system of CEO
  
  
• Administrative duties for CEO's private matters
  
  
• Make necessary arrangement for CEO's family when it is required

Requirements:

• More than 5 years as Executive Assistant experience to non-Japanese Executives
  
  
• Management skills - Outstanding organizational and time management skill

• Flexibility to match CEO's fluid schedule

• Strong mentality to support busy CEO's schedule

• Excellent MS Office knowledge - Outlook, word, excel, PowerPoint, Adobe

• Excellent verbal and written communications skills

• Discretion and confidentiality